FoV Presenter Info & Submission Guidelines

Submissions are open, and the close mid July;
we will build/post the schedule late in July.

Please contact the P-Team if you have any questions.

Please Note: Unless we're saying “no thanks” to some or all of your classes, or we have questions, you will generally not hear from us until we have done the scheduling exercise, after which you'll get a look at the grid and a chance to make change requests before we post the link for our attendees.

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We are making a significant change in how we do classes for FoV (and that's not the only change). We will be asking each of our attendees to select a core group to join: Elementals (Earth, Air, Fire, Water, Rhythm), Mystics (Affection, Dreams, Surrender, Secrets, Guardians), or Mirrors (Cauldron, Eternal Flame). In addition, each group will have a specific place where most of its activties happen (e.g., The Temple of Surrender and the Element of Fire will have most of their activities at the FC, while the Element of Air and the Temple of Dreams will use Cabins E&F).

We will be asking each of you to relate each of your submissions to one of these core concepts. Classes/rituals related to the elementals will be in the morning (which starts at 11:00a instead of 10:00a), and classes/rituals related to the mystics will be in the early afternoon. This means that each elementals group can schedule just 2 workshops, and that each mystics group can schedule 3. While you're welcome to give us lots of choices, you should probably submit for more than one group—it's unlikely that any group will give all of its workshop slots to just one presenter. We will only accept classes that have a significant spiritual component and that relate somehow to one of the core groups.

Previous FoVs' class and presenter lists are available for reference, as are a list of workshop venues and a Camp Map.

• The first available class block is the Mystics (early afternoon) block on Thursday. All of the class blocks are 1½ hours, and your class time and location will be largely determined by which core group your class is aligned with. For schedule configuration details, please consult the schedule outline.
• If we accept 1 class, this qualifies you for an at-cost registration. The registration system allows you to register with a partial payment no larger than the at-cost rate for the event; your best bet is to register early and allow us to adjust your balance due if we schedule enough of your submissions to qualify you for a site fee discount. Talk to us; we can usually work something out that works for you and for us, though if your presentation team includes more than 2 people, we can't necessarily promise site fee discounts to all of them.
• While we encourage you submit many classes, we do not promise to accept everything that you submit. We can comfortably schedule about 30 classes. Submissions that we don't say “no thanks” to outright will be posted in the draft class list. We do not, however, commit to scheduling all of the classes that make it onto the draft list.
• You are welcome to charge reasonable materials fees for your classes, but we can't take responsibility for collecting them. Please make sure that you include fees and attendance limits for your classes when you submit them (or in an email to the P-Team), so that we can make sure that our attendees have that information before they show up at your workshop. We will generate sign-up sheets for classes with attendance limits.
• We reserve the right to edit your submission for grammar, spelling, length and clarity.
• We can accept your presenter packet (in Word, WordPerfect, PDF, RTF, or text), but we also need all the information requested on the form, including your legal name, name for the book/web, phone #s, email address(es), peeps you prefer not to be scheduled against, when you're available for your first class, and length, attendance limits, and materials fees (if any) for your classes.
• Your first choice of time and/or location may not be available. We will put classes with small class limits or a history of smaller attendance in smaller venues. We will, e.g., be fairly reluctant to schedule a class with a 10-person limit by itself in, e.g., the Tin Can or the Dance Pavilion.
• If there's information we need to build the schedule, e.g., times you'll be offsite, people against whom you strongly prefer not to be scheduled, and so forth, you must include that in your proposal(s) or an email. If your schedule constraints change after you've sent your proposal(s), or if you didn't include your available/unavailable times in your proposal(s), please email the P-Team directly with this information; mentioning it to one of us in passing is not enough.
• Once we have built the schedule we will be very reluctant to change times/places. We will give presenters first look at the grid as soon as it's built, and get confirmations out as soon as the change request period is over (usually 2 weeks).
• Please use the P-Team email address for all programming-related correspondence. If you send something to one of our personal email addresses, the information may not get to the people that need it on time (if ever).
• Submissions will open mid-May 2011.

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