FoV Presenter Info & Submission Guidelines

Submissions will open on/about Beltane 2010
and close early-to-mid July;
we will build/post the schedule late in July.

Please contact the P-Team if you have any questions.

Please Note: Unless we're saying “no thanks” to some or all of your classes, or we have questions, you will generally not hear from us until we have done the scheduling exercise, after which you'll get a look at the grid and a chance to make change requests before we post the link for our attendees.

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We are making a significant change in how we do classes for FoV. We will be asking each of our attendees to select a kinfolk to join: Elements (Earth, Air, Fire, Water), Temples (Affection, Dreams, Surrender, Secrets), Cauldron, Eternal Flame, or Guardians. In addition, each kinfolk will have a specific place where most of its activties happen (e.g., The Temple of Surrender and the Element of Fire will have most of their activities at the FC, while the Element of Air and the Temple of Dreams will use the Tin Can). We will be asking each of you to relate each of your submissions to one of these. In the morning slots, there will be kinfolk time; in each of the two afternoon slots, there will be time for classes/rituals related to one of the elements or temples. As for Beltane, we will most likely only accept classes with a significant spiritual component.

Previous FoVs' class and presenter information is available for reference, as is a Camp Map.

• The first available class block is Thursday early PM. For schedule configuration details, please consult the schedule outline.
• While we encourage you submit many classes, we do not promise to accept everything that you submit. We can comfortably schedule about 30 items. Submissions that we don't say “no thanks” to outright will be posted in the draft class list. We do not, however, commit to scheduling all of your classes that make it onto the draft list.
• If we accept 3 classes, this qualifies you for an at-cost registration. The registration system allows you to register with a partial payment no larger than the at-cost rate for the event; your best bet is to register early and allow us to adjust your balance due if we schedule enough of your submissions to qualify you for a site fee discount. Talk to us; we can usually work something out that works for you and for us, though if your presentation team includes more than 2 people, we can't necessarily promise site fee discounts to all of them.
• You are welcome to charge reasonable materials fees for your classes, but we can't take responsibility for collecting them. Please make sure that you include fees and attendance limits for your classes when you submit them (or in an email to the P-Team), so that we can make sure that our attendees have that information before they show up at your workshop. We will generate sign-up sheets for classes with attendance limits (and remind you to pick them up).
• We can accept presenter packets (in Word, WordPerfect, PDF, RTF, or text), but we also need all the information requested on the form, including when you're available for your first class, attendance limits and materials fees (if any) for your classes, etc.
• We reserve the right to edit your submission for grammar, spelling, length and clarity.
• Times and locations will be largely determined by which Temple (Surrender, Secrets...), Element (Fire, Water...), or Keepers (Guardians, Cauldron...) your class is aligned with.
• If there's information we need to build the schedule, e.g., times you'll be offsite, people against whom you strongly prefer not to be scheduled, and so forth, you must include that in your proposal(s) or an email. If your schedule constraints change after you've sent your proposal(s), or if you didn't include your available/unavailable times in your proposal(s), please email the P-Team directly with this information; mentioning it to one of us in passing is not enough.
• Once we have built the schedule we will be very reluctant to change times/places. We will give you an early look at the grid as soon as it's built, and get confirmations out as soon as the change request period is over (usually 2–3 weeks).
• Please use the P-Team email address for all programming-related correspondence. If you send something to one of our personal email addresses, the information may not get to the people that need it on time (if ever).
• Submissions will open mid-May 2010.

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