FSG Presenter Info & Submission Guidelines

Submissions for 2013 will close 17 April;
we will build the schedule the following weekend
and post it as quickly as possible after it's built.
We know that this is a very short submission cycle.

Please contact the P-Team if you have any questions.

Please Note: Unless we're saying “no thanks” to some or all of your classes, or we have questions, you will generally not hear from us until we have done the scheduling exercise, after which you'll get a look at the grid and a chance to make change requests before we post the link for our attendees.

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Previous FSGs' class and presenter lists are available for reference, as are a list of workshop venues and a Camp Map.

• The first available class block is Wed 9:00a. All the time blocks are 2 hours except the 9:00a–10:00a block, which is intended for physical classes (like t'ai chi, stáv or yoga) and morning rituals (like the daily blóts). For schedule configuration details, please consult the schedule outline.
• If we accept 3 classes (2 if you're only attending Fri–Sun), this qualifies you for an at-cost registration. Your best bet is to register early and allow us to adjust your balance due if we schedule enough of your submissions to qualify you for a site fee discount. Talk to us; we can usually work something out that works for you and for us, though if your presentation team includes more than 2 people, we can't necessarily promise site fee discounts to all of them.
• While we encourage you submit many classes, we do not promise to accept everything that you submit. We can comfortably schedule about 70 classes plus sweats. Submissions that we don't say “no thanks” to outright will be posted in the draft class list. We do not, however, commit to scheduling all of the classes that make it onto the draft list.
• You are welcome to charge reasonable materials fees for your classes, but we can't take responsibility for collecting them. Please make sure that you include fees and attendance limits for your classes when you submit them (or in an email to the P-Team), so that we can make sure that our attendees have that information before they show up at your workshop. We will generate sign-up sheets for classes with attendance limits.
• We reserve the right to edit your submission for grammar, spelling, length and clarity.
• We can accept your presenter packet (in Word, WordPerfect, PDF, RTF, or text), but we also need all the information requested on the form, including your legal name, name for the book/web, phone #s, email address(es), peeps you prefer not to be scheduled against, when you're available for your first class, and length, attendance limits, and materials fees (if any) for your classes.
• Your first choice of time and/or location may not be available. We will put classes with small class limits or a history of smaller attendance in smaller venues. We will, e.g., be fairly reluctant to schedule a class with a 10-person limit by itself in, e.g., the Tin Can or the Dance Pavilion
• If there's information we need to build the schedule, e.g., times you'll be offsite, people against whom you strongly prefer not to be scheduled, and so forth, you must include that in your proposal(s) or an email. If your schedule constraints change after you've sent your proposal(s), or if you didn't include your available/unavailable times in your proposal(s), please email the P-Team directly with this information; mentioning it to one of us in passing is not enough.
• Once we have built the schedule we will be very reluctant to change times/places. We will give presenters first look at the grid as soon as it's built, and get confirmations out as soon as the change request period is over (usually 2 weeks).
• Please use the P-Team email address for all programming-related correspondence. If you send something to one of our personal email addresses, the information may not get to the people that need it on time (if ever).

 

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