Beltane Workshop/Ritual/Class Proposal Information & Guidelines
Please contact the P-Team if you have any questions.
Please Note: Unless we're saying "no thanks" to some or all of your classes, or we have questions, you will generally not hear from us until we have done the scheduling exercise, after which you'll get an early look at the grid (before we post the link for our attendees).
We're trying a different schedule configuration for 2009. The morning block will still be 2 hours, and the two afternoon slots will be 1½ hours. This makes the schedule look like: 8:15a - 9:45a (breakfast), 10:00a - 12:00n, 12:15 - 1:15p (lunch), 1:30p - 3:00p, 3:15 - 4:30p (ritual), 4:45p - 6:15p, 6:30p - 8:00p (dinner), 8:15p - late. The class schedule starts Wednesday afternoon. We do not schedule anything against the principal rituals of the gathering, and we generally don't schedule anything on Sunday. Check the Planning Grid for more information about how the schedule is put together and the available locations for classes. Times in shaded blocks are not available for scheduling.
As you consider what you would like to present at Beltane, please keep the following in mind:
We strongly prefer classes with a strong spiritual component, classes that bring out the connection between sex and spirit. Please take a good look at what you're offering and, if it doesn't have an obvious spiritual component, consider how you could rework it so that it does.
If we accept 3 items, we will reduce your site fee to our cost.
If we accept more than 3 items, we will discuss further reductions to your site fee and/or other forms of compensation. If your presentation team has more than two people, we can't promise to extend site fee reductions to all of them, but we can usually work something out that works for you and for us.
We don't promise to accept everything that you submit. We have venues and time slots to comfortably host 60 or so workshops.
Your preferred time and/or location may not be available, and classes with small class limits will be scheduled in smaller venues. We will be generally reluctant to schedule a class with a 10-person limit by itself in the Tin Can or the Dance Pavilion.
We reserve the right to edit your submission for spelling, grammar, length and clarity.
If there's information we need to build the schedule, e.g. people against whom you absolutely cannot be scheduled, times when you need to be offsite, and so forth, please include that in your proposal(s), or send a note to the P-Team. Mentioning this kind of info to one of us in passing will probably not be terribly effective.
Once we have built the schedule we will be very reluctant to change times/places. We will get confirmations out as soon as humanly possible after the scheduling exercise.
Please use the P-Team email address for all programming-related correspondence. If you send something to one of our personal email addresses, the information may not get to the people that need it on time (if ever).
If you want to consult previous years' schedules, class lists, and/or presenter lists, they're here.
Our 2009 workshop submission deadline will be Monday 9 March, and the scheduling exercise will happen Sunday 15 March. We may accept items that come to us after the deadline, but don't count on it. If you can't get your submission(s) in before the deadline, please send a heads-up note to the P-Team . If at all possible, please use the web form to submit your proposal(s). If you're emailing us a proposal package, we still need the information requested on the form, including your phone #, email address, what day and time slot you'll be available to present your first class, and when (if at all) during the event you'll be unavailable. We also need the name(s), phone #(s), and email address(es) of any additional presenters, and bio(s) for your additional presenter(s) if they're not submitting proposals of their own. If you can't use the web form, please send a note to the P-Team, and we'll email you the PDF version. If you're submitting on paper, please make sure that you send the form to the address on the form itself.