Beltane Presenter Info & Submission Guidelines

Submissions will close mid-February;
we will build/post the schedule early in March.

Please contact the P-Team if you have any questions.

Please Note: Unless we're saying “no thanks” to some or all of your classes, or we have questions, you will generally not hear from us until we have done the scheduling exercise, after which you'll get a look at the grid and a chance to make change requests before we post the link for our attendees.

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We will be looking for the spiritual component in your submissions. We'd like to see classes that bring out the connection between sex and spirit. Please take a good look at your offerings and, if they do not have an obvious spiritual component, consider how you might rework them. We will most likely not accept classes without a spiritual component.

Previous Beltanes' class and presenter information is available for reference, as is a Camp Map.

• The first available class block is Thursday early afternoon. The morning blocks are 2 hours; the afternoon blocks are 1½ hours. If your class absolutely needs 2 hours, it will be scheduled in the morning. Cabins ABCD, OPQR, and S&T will be set up half & half with chairs and mattresses, and the play space will be in the Tin Can. For schedule configuration details, please consult the schedule outline.
• While we encourage you submit many classes, we do not promise to accept everything that you submit. We can comfortably schedule about 60 items. Submissions that we don't say “no thanks” to outright will be posted in the draft class list. We do not, however, commit to scheduling all of the classes that make it onto the draft list.
• If we accept 3 classes/rituals, this qualifies you for an at-cost registration. The registration system allows you to register with a partial payment no larger than the at-cost rate for the event; your best bet is to register early and allow us to adjust your balance due if we schedule enough of your submissions to qualify you for a site fee discount. Talk to us; we can usually work something out that works for you and for us, though if your presentation team includes more than 2 people, we can't necessarily promise site fee discounts to all of them.
• You are welcome to charge reasonable materials fees for your classes, but we can't take responsibility for collecting them. Please make sure that you include fees and attendance limits for your classes when you submit them (or in an email to the P-Team), so that we can make sure that our attendees have that information before they show up at your workshop. We will generate sign-up sheets for classes with attendance limits.
• We reserve the right to edit your submission for grammar, spelling, length and clarity.
• We can accept presenter packets (in Word, WordPerfect, PDF, RTF, or text), but we also need all the information requested on the form, including when you're available for your first class, attendance limits and materials fees (if any) for your classes, etc.
• Your first choice of time and/or location may not be available. We will put classes with small class limits or a history of smaller attendance in smaller venues. We will, e.g., be fairly reluctant to schedule a class with a 10-person limit by itself in, e.g., the Tin Can or the Dance Pavilion.
• If there's information we need to build the schedule, e.g., times you'll be offsite, people against whom you strongly prefer not to be scheduled, and so forth, you must include that in your proposal(s) or an email. If your schedule constraints change after you've sent your proposal(s), or if you didn't include your available/unavailable times in your proposal(s), please email the P-Team directly with this information; mentioning it to one of us in passing is not enough.
• Once we have built the schedule we will be very reluctant to change times/places. We will give presenters first look at the grid as soon as it's built, and get confirmations out as soon as the change request period is over (usually 2 weeks).
• Please use the P-Team email address for all programming-related correspondence. If you send something to one of our personal email addresses, the information may not get to the people that need it on time (if ever).
• Submissions are closed.

 

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